Documents & Forms
Everything you need to Stay Compliant, Informed, and Stress-Free
Before you pick up a paintbrush, schedule a contractor, or prep for a backyard project, start here. These downloadable resources contain the rules, standards, and forms that keep City Square running smoothly.
Read The Governing Documents and Community Rules
HOA Bylaws and Covenants
City Square is a Covenant community and these legally enforceable rules govern every Owner, Rental Resident - and Their Guests. To avoid Violations Letters and possible Fines, Please read and follow rules that cover:
- HOA Covenants, Especially See Rules COVENANTS DOCUMENT
- INFO ON Mailbox Repair, Replacement or Order Form - Article 7.25
- Mailbox Info and Form DOCUMENT
- Owners renting their property -
- Article 7.3 Upload Lease and Tenant Amenity Form on your owner portal at
www.beaconmanagementservices.com - Document Amenity Form
- Article 7.3 Upload Lease and Tenant Amenity Form on your owner portal at
Tenants: Need an Amenity Card?
Here’s What Your Property Owner Must Do:
Here’s What Your Property Owner Must Do:
To receive a pool and amenity access card, your owner or property manager must:
- Upload your current lease to the Beacon Management portal
- Complete and upload the Tenant Contact / Amenity Permission Form
- Pay the $25 fee for the card
Once these steps are completed, Beacon will mail your access card.
Please note: Processing times may vary depending on the volume of requests and the size of the management company—so we recommend starting early!
Architectural Review (ARC) FORM www.beaconmanagementservices.com
ARC Guidelines - Get Approval before starting any external modification
See City Square Rules Page: ARC FORM
- Mailbox Repair and Replacement and Guidelines Info Here FORM
- Wood Fences: Repairing, Replacing, or Staining a Fence Info Here FORM
- Cutting Down a Tree Info Here
- Replacing Your Roof Need photos of front of home, current and new proposed Shingle Color, Contractor Name and Contact and Bid
- Painting or Replacing or Adding Exterior Doors, Windows, Siding, Garage Door,etc Need photos of front of home, current photo, proposed new colors and photos, and contractor name and contact and proposal
- Planting Vegetable Gardens or Installing Garden Features or LIghts: Need photos of front of home and proposed new features, signs or flags
- Solar Roof Panels, Need photos of front of home, side where panels will be installed and proposed photos, and contractor name and contract
- Other Exterior Modification
- Need link - Download Here
Tip: Send in your form at least 30 days before work begins; written approval is required before any materials arrive.
How to Submit ARC Forms
- Submit ARC Form on www.Beaconmanagementservices.com FORM HERE.
- Complete all sections and gather any required attachments (plans, color chips, contractor bids, photos).
- Upload form a photo of the front of your house, any other relevant photos, and attached required documents to your owner portal at
- www.beaconmanagementservices.com under “Requests” and “ARC Requests”.
- Look for a confirmation within 2 business days and an official decision within 30 business days (unless otherwise noted).
Need help? Contact Beacon Customer Service at 404-907-2112 → 1 (Mon–Fri, 9 AM–5 PM).
Always work from the latest version posted here—using outdated documents can delay approvals. Bookmark this page and check back whenever you’re planning improvements or want to review association policies.
Stay Current
- Opt in to email alerts for document updates and policy changes.
- Attend Board meetings to hear discussions in real time and ask questions.
Keeping up with our documents means fewer surprises and a smoother experience for everyone—thank you for helping make City Square a well-run, beautiful place to live!